Stock Monitoring & Third-Party Custody

Your stock under control.
Proof at every step.

In our warehouse or at your site, Laly Express holds, controls and documents your stock as an independent third party. Physical control, field evidence and digital traceability, for decisions based on facts.

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  • Independent third party
  • Time-stamped, geotagged photos
  • Documents verifiable by QR code

On-site inspection

INS-2026-0042

Fragrant rice 25 kg

Lot 1 · main store

Counted

3,480 bags

Variance

−20 bags

Photo 14:32 · time-stamped

Agent position verified

1 alert, recorded in the log

The issue

Stock that is not controlled is a risk.

Stock ties up value. For a bank, an insurer, a buyer or a finance department, that value only exists if it can be verified.

Losses and variances

Quantities that no longer match the records, with no one knowing since when.

Damage

Goods that are damaged, wet or poorly stored, discovered too late to act.

Unauthorised releases

Stock pledged as collateral that leaves the warehouse without consent.

Decisions based on declarations

A loan, a purchase, an investment or insurance cover granted on the holder's word alone.

Our approach

Physical control, field evidence, digital traceability.

We do not just count. Every visit produces evidence, every piece of evidence is kept, and you can access it whenever you need it.

1

Physical control

Laly Express agents on site to count, check the condition of goods and control movements.

2

Field evidence

Time-stamped, geotagged photos, a verified agent position and written findings for every lot.

3

Digital traceability

Every inspection, movement and decision is recorded in a time-stamped log that cannot be altered.

4

Visibility

Information updated at every inspection, and documents you can verify online, at any time.

Our services

With us or with you: three options.

Your stock is entrusted to us, stays at your site, or needs checking once: each situation has its option, with the same level of evidence.

In our warehouse

Secure Storage & Third-Party Custody

Your stock is entrusted to Laly Express. We provide custody, control and traceability in our secure environment.

On your behalf : you decide on every release.

As third-party holder : we hold the stock as a neutral third party when it secures financing; releases follow the mandate's rules.

  • Receipt, opening inventory and referencing
  • Safekeeping and security
  • Controlled, traced inbound and outbound movements
  • Goods covered by our insurance, under the terms of the contract
  • Verifiable custody certificates, under third-party custody
At your site

Stock Monitoring

Your stock stays with you. Laly Express monitors it, controls it and, where your mandate requires, secures it on site.

In your warehouse, your premises, an operating site or any agreed location, we act as an independent third party, on an ongoing basis.

  • Recurring inspections and stock counts
  • Movement control, as mandated
  • Variances and anomalies backed by photos
  • On-site security: access control, agents, unannounced checks
One-off assignment

Audit and inventory

A bank, an insurer, a buyer or a company appoints us to establish the actual state of a stock at a given time.

  • On-site counting and checks
  • Variances recorded, photographed and documented
  • Formal report to the client

Before financing or a transaction, at year-end closing, after a claim.

Comparison

Compare the three options.

Secure Storage & Third-Party Custody

Where is the stock?
In the Laly Express warehouse
Who holds it?
Laly Express
Laly Express's role
Hold, secure, control, trace and, under third-party custody, certify
Movements
On your instruction, or under the mandate's rules for third-party custody
Duration
For the term of custody
Deliverables
Stock tracking, movement log, reports, custody certificates

Stock Monitoring

Where is the stock?
With you, or at any agreed location
Who holds it?
You
Laly Express's role
Control, monitor, verify, document and, as mandated, secure
Movements
Recorded, or controlled on site as mandated
Duration
Ongoing
Deliverables
Inspection reports, photos, variances, statements

Audit and inventory

Where is the stock?
Wherever it is
Who holds it?
Unchanged
Laly Express's role
Count, verify, document
Movements
Not applicable
Duration
A single visit
Deliverables
Inspection report and photos

Under all three options, every document is time-stamped and can be verified online by QR code.

Third-party custody

Stock-backed financing, in four steps.

Third-party custody, also known as warehouse receipt financing, lets a company obtain financing by pledging its stock as collateral. Laly Express holds that stock as a neutral third party, between the company and its bank.

The company · pledges its stock
The bank · provides financing
Laly Express · third-party holder
  1. 1

    Pledge

    The company requests financing and offers its stock as collateral. With the bank and Laly Express, it sets the framework: stock, value, release rules, authorised people.

  2. 2

    Entry into custody

    The stock is received in the Laly Express warehouse, counted, photographed and referenced, lot by lot.

  3. 3

    Custody certificate

    Laly Express issues a certificate confirming that it holds the stock and stating its value, which the bank can verify online.

  4. 4

    Life of the collateral, then release

    Every release is approved in advance by the bank, online. Once the financing is repaid, the bank authorises the release and the stock is returned.

The stock cannot leave the company's site? With Stock Monitoring, it stays where it is: Laly Express inspects it regularly, controls its movements as mandated and reports to the bank.

See Stock Monitoring

How we work

An assignment, step by step.

Whatever the option, a framework agreed with you from the outset, then documented execution until the assignment ends.

  1. 1

    Framework

    Stock concerned, location, movement rules, authorised people, inspection frequency and expected documents.

  2. 2

    Opening inventory

    The stock is counted, photographed and recorded lot by lot, with its declared value. It becomes the reference for the assignment.

  3. 3

    Control

    Continuous custody in our warehouse; scheduled inspections at your site, and unannounced ones where the mandate provides for them; a single visit for an audit.

  4. 4

    Movements

    Carried out on your instruction or under the mandate's rules, checked and recorded.

  5. 5

    Reports and closing

    Inspection reports, monthly statements, custody certificates; then return or release of the stock under the agreed rules.

In the field

Control, prove, secure.

Every inspection follows the same protocol, designed so that a finding cannot be disputed.

Blind count

The agent counts without knowing the expected stock. The variance appears only once the inspection is submitted.

Time-stamped, geotagged photos

Each photo keeps its date, its position and a digital fingerprint, kept as proof of integrity.

Verified agent position

It is compared with the site's. An inspection carried out away from the site is flagged.

Lot-by-lot findings

Counted quantity, condition of the goods (compliant, damaged, wet, missing), remarks.

The site itself

Access, storage conditions, marking and seals are checked and recorded.

Quantified variances

A shortfall is valued in CFA francs. Any anomaly triggers an alert, recorded in the log as soon as the inspection is submitted.

Operational security (Stock Monitoring)

Where your mandate requires it, Laly Express can also secure the stock at your site: access control, on-site agents, unannounced checks, movement control and procedures agreed with you. The stock stays with you; its protection becomes a shared, documented responsibility.

The platform

A platform to follow your stock at any time.

Everything we find is recorded in the Laly Express platform and made available to the authorised parties.

Dashboard

Assignments, value under control, pending requests, next inspection.

Lots and declared value

Each lot with its description, quantity, unit value and total value.

Movement history

Every inbound and outbound movement, with its date, author and decision.

Scheduled inspections

Each assignment's frequency, and inspections done, upcoming or overdue.

Photos and findings

The evidence of every inspection, viewable remotely.

Anomalies and alerts

Calculated at every inspection and visible straight away in the assignment's space.

Requests and approvals

Under third-party custody: online request, reasoned decision, dual approval above a set amount, an alert if a value floor would be crossed.

Tamper-proof log

Every action is time-stamped, attributed and kept.

Your stock in our warehouse

For storage on your behalf: items, on-hand, reserved and available quantities, validated receipts, from your client space.

Secure access, restricted to authorised parties, with approval or view-only rights.

Evidence and documents

Documents you can rely on.

Our documents are issued on Laly Express letterhead, frozen once issued, and verifiable by anyone who receives them.

  • Custody certificate

    The state of the stock held on a given date, its value, its validity period and its signatory.

  • Inspection report

    Result, lot-by-lot variances, findings, agent position and photos.

  • Monthly statement

    Opening and closing stock, executed movements, inspections carried out.

Online verification

Each document carries a QR code and a verification code. Online, without an account, it shows as authentic and valid, expired or revoked. The file received can also be compared with the original, to prove it has not been altered.

Verify a document

Custody certificate

CRT-2026-0001

Value under custody70,000,000 FCFA

Valid until3 November 2026

Verification codeK7Q2M9XA4T

Issued by Laly Express, verifiable at espace-client.laly-express.com/verifier

Authentic and valid

Our commitments

A trusted third party, for every party.

Independence

We act as a third party, separate from the stock holder, strictly within the framework set by the mandate.

Neutrality

Between a company and its bank, we protect the interests of each fairly.

Security

A guarded warehouse under video surveillance, with controlled access and an alarm; on-site security at your premises as mandated.

Transparency

Each authorised party sees what concerns it: stock, movements, inspections, documents.

Traceability

Every inbound movement, release and inspection is recorded in a tamper-proof log.

Confidentiality

Assignment information is shared only with authorised parties.

Who it is for

For any organisation that needs to rely on a stock.

A bank that lends, a company that distributes, an insurer that covers: each needs to know what a stock really contains.

Banks, microfinance and funds

Secure stock-backed loans, with releases subject to your approval.

Options : Third-Party Custody, Stock Monitoring

Companies, importers and distributors

Use your stock to obtain financing, or verify what your depots and partners report.

Options : all

Insurers

Have the existence, condition and declared value of a stock established, when a policy is taken out or after a claim.

Options : Audit and inventory

Buyers and investors

Verify a stock before a transaction or an investment.

Options : Audit and inventory

Institutions and projects

Keep or control your programme stocks, and report to your partners.

Options : Secure Storage, Stock Monitoring

A new generation of stock control

Before, and with Laly Express.

Traditional methods
With Laly Express

Quantities declared by the holder

Quantities counted blind by a third party

Paper registers kept on site

A time-stamped, tamper-proof digital log

Approvals by letter or phone

An online request and decision, under third-party custody

A report received weeks later

An inspection visible as soon as it is submitted, with its PDF report issued straight away

A site visit to learn the stock's condition

Dated photos and findings, viewable remotely

An anomaly found at the next check

An anomaly flagged at the inspection and recorded in the log

A document that is easy to imitate

A document verifiable by QR code

Frequently asked questions

Frequently asked questions.

What is the difference between secure storage and third-party custody?

In both cases, your stock is in our warehouse. With secure storage, you decide on every release. With third-party custody, the stock secures financing: we hold it as a neutral third party, and releases follow the mandate's rules, such as the bank's prior approval.

How does Stock Monitoring differ?

With Stock Monitoring, the stock stays with you. Laly Express controls it, monitors it and, as mandated, secures it on site.

What is warehouse receipt financing?

It is another name for third-party custody: stock pledged to secure financing is entrusted to a third party, which holds it until the financing is repaid.

Who decides on stock movements?

You do, under secure storage and Stock Monitoring, within the agreed framework. Under third-party custody, the mandate's rules apply: the authorised party approves each release in advance.

How are your findings proven?

Through blind counting, time-stamped and geotagged photos, a verified agent position and a tamper-proof log.

Which documents do you receive?

Inspection reports, monthly statements and, under third-party custody, custody certificates. All can be verified online by QR code.

How can I check that a certificate is genuine?

Scan its QR code or enter its code on our verification page, no account needed. It shows whether the document is valid, expired or revoked, and can confirm that the file has not been altered.

Where do you operate?

In Benin: in our warehouse for storage and third-party custody, and at your sites for Stock Monitoring and audits. Contact us to review your situation.

Let's talk about your stock, in full confidentiality.

Stock to entrust, to control on site or to verify once: tell us about your situation and we will propose the right set-up.

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